## **Learning Outcomes**

After reading this article, you will be able to identify fraud risk factors within organisations, explain circumstances that increase the likelihood of fraud, distinguish types of fraudulent behaviour, and describe methods to prevent and detect fraud. You will also understand the responsibilities of management, the role of internal controls, and how to apply practical techniques for fraud prevention, detection, and reporting, in line with ACCA exam requirements.

## **ACCA Business and Technology (BT) Syllabus**

For ACCA Business and Technology (BT), you are required to understand how internal controls safeguard organisational assets and ensure compliance, and how fraud risks are recognised, prevented, and addressed. In particular, focus your revision on:

- The meaning and components of internal control, and the importance of internal checks
- Types of fraud that can occur in business organisations
- Circumstances and risk factors that increase the potential for fraud
- Responsibilities of management and others in preventing and detecting fraud
- Features and implementation of effective internal financial controls to prevent and detect fraudulent behaviour
- Common indicators of fraud risk and techniques for fraud prevention
- Significance of compliance and adherence to the organisation's policies and procedures

## **Test Your Knowledge**

_Attempt these questions before reading this article. If you find some difficult or cannot remember the answers, remember to look more closely at that area during your revision._

1. List three factors that increase the risk of fraud occurring in an organisation.
2. What is the difference between error and fraud? Give a brief example of each.
3. Who holds the main responsibility for implementing internal controls to prevent and detect fraud within a business?
4. Name and briefly describe two methods management can use to discourage fraudulent behaviour.

## **Introduction**

Strong internal control systems are essential to protect organisational assets and ensure accurate financial reporting. However, even well-designed controls cannot remove all risks—fraud remains a significant threat to every business. Fraud typically involves deliberate deception, often exploiting weaknesses in procedures, controls, or compliance. ACCA candidates must be able to identify warning signs of fraud, understand the conditions that make it more likely, and describe how robust prevention and detection measures can be put in place to reduce the risk and impact of fraudulent behaviour.

> **Key Term: internal control**  
> Structured processes, established by management, designed to provide reasonable assurance on the achievement of objectives relating to the reliability of financial reporting, efficient operations, and compliance with laws and regulations.
>
> **Key Term: fraud**  
> An intentional act using deception or dishonesty to secure an unfair or illegal benefit for oneself or others.
>
> **Key Term: internal check**  
> An element of internal control in which tasks are organised so that no one person completes a whole process alone, with work independently reviewed by others to reduce error and fraud risk.

### Why does fraud occur?

Fraud rarely happens by accident. Three factors usually combine: motivation, opportunity, and rationalisation. An individual with personal pressure (such as financial need), the opportunity created by weak controls, and the ability to justify their actions is more likely to commit fraud.

#### Common scenarios increasing fraud risk

- Dominance of key managers able to bypass controls
- Complex or opaque organisational structures
- Low staff morale or dissatisfaction
- Poor segregation of duties or lack of independent checks
- Inadequate monitoring of systems and processes
- Pressure to meet financial targets

### Fraud risk indicators

Certain warning signs often indicate increased fraud risk:

- Unexplained lifestyle changes among employees
- Staff unwilling to take holidays or delegate duties
- Unusual or inconsistent transactions, especially cash-based
- Payments to unfamiliar suppliers or to offshore accounts
- Poor documentation, missing records, or repeated errors

> **Key Term: fraud risk indicator**
> A specific sign, circumstance, or pattern that suggests a higher possibility that fraudulent activity may be occurring in the organisation.

### **Worked Example 1.1**

**A purchasing manager in a manufacturing firm always authorises large invoices from a new supplier. The supplier’s bank account is based overseas, and the price of supplies is above average. What indicators suggest a risk of fraud?**

> **Answer:** The risk indicators are (1) repeated high-value payments to an unusual supplier, (2) payments to an overseas account, (3) lack of price competitiveness, and (4) concentration of authority with one individual.

### Types of fraud in business

Fraudulent behaviour in organisations generally falls into these categories:

- Theft or misappropriation of physical or monetary assets
- Falsification or omission of financial records (e.g., inflating sales, hiding liabilities)
- Manipulation of results to meet targets or trigger bonuses
- Bribery, corruption, or unauthorised payments to third parties

#### Examples

- Employees creating fake suppliers and directing payments to personal accounts
- Management deliberately overstating revenues (“window dressing”) in accounts
- Payroll staff adding ghost employees to the payroll and collecting extra wages

> **Key Term: fraudulent behaviour**
> Any intentional act by employees, management, or third parties involving the use of deception for personal or organisational gain, often violating policies and the law.

### Conditions leading to fraud

Fraud becomes more likely when:

- Controls are inadequate, outdated, or not followed
- One person is responsible for an entire process without review
- Staff feel undervalued or mistreated
- There is high turnover or a lack of clear responsibility
- There is a culture of lax compliance or limited oversight

### **Worked Example 1.2**

**A finance clerk is responsible for accounting for all customer receipts. They do not take holidays and their work is never independently checked. How does this situation affect fraud risk, and what control should be introduced?**

> **Answer:** Risk increases because the lack of segregation and internal check allows the clerk to conceal theft. Introducing enforced holidays and regular independent reviews reduces this risk.

### Preventing and detecting fraud

Fraud prevention depends on a robust internal control system, regular reviews, and a strong ethical culture. Preventing fraud is more effective than trying to catch it after the fact.

#### Prevention measures include

- Segregation of duties (no individual completes an entire process alone)
- Mandatory holidays and job rotations
- Independent authorisation and checks of key transactions
- Clear policies for reporting suspicious behaviour (whistleblowing)
- Regular internal and external audits

> **Key Term: segregation of duties**
> Dividing responsibilities among different people to limit the risk that one individual can both perpetrate and conceal errors or fraud in the course of their duties.

### Detective controls

In addition to preventing fraud, organisations must be able to detect fraud that evades controls. Examples:

- Exception reports highlighting unusual transactions or trends
- Reconciliations of accounts and asset records
- Independent confirmation of balances with external parties
- “Surprise” checks or audits

### Management’s responsibilities

The board of directors and senior managers have a duty to ensure internal controls reflect the organisation’s risks and are working effectively. Management should:

- Regularly assess and update the control environment
- Respond promptly to control weaknesses or incidents
- Encourage reporting of suspicions and support ethical behaviour

> **Key Term: compliance**
> Conformity with internal policies, established procedures, and laws or regulations that apply to the organisation.

### **Worked Example 1.3**

**You are a manager in a business where two staff members have submitted identical expense claims for the previous month. What action should you take in line with internal control procedures and compliance requirements?**

> **Answer:** Investigate the claims, compare receipts and supporting documentation, report the suspected irregularity as required by policy, and ensure that future claims are checked by different approvers.

### **Exam Warning**

If one individual controls an entire process (for example, ordering, receiving, and paying suppliers), the risk of undetected fraud is high. Controls must ensure that no employee is left entirely unchecked.

### **Revision Tip**

Focus your revision on being able to list common indicators of fraud risk and specific actions management can take to reduce opportunity for fraud through effective internal control.

## **Summary**

Fraud is always intentional, and can be committed by anyone within or connected to an organisation. Weak internal controls, poor compliance, and lack of segregation create opportunities for fraud and should be treated as warning signs. Management is responsible for designing, implementing, and reviewing effective controls, backed by employee training and open reporting channels. Regular review and continuous improvement of controls, combined with a culture of compliance, are the best defences against fraud.

## **Key Point Checklist**

_This article has covered the following key knowledge points:_

- Define and explain internal control, fraud, internal check, fraud risk indicators, fraudulent behaviour, segregation of duties, and compliance
- Identify typical fraud risk indicators and explain why they are important
- Distinguish between opportunity, motivation, and rationalisation in fraud
- Describe common methods to prevent and detect fraud
- Explain management’s responsibilities in internal control and compliance
- Provide original examples of fraud risk and application of controls

## **Key Terms and Concepts**

- internal control
- fraud
- internal check
- fraud risk indicator
- fraudulent behaviour
- segregation of duties
- compliance

Internal control and compliance - Fraud risk indicators and prevention